Charges for community use of the premises

The above hourly rates do not include VAT which will only be charged if applicable.

Any discounts/reduced rate bookings must be agreed with the Business Manager prior to the starting of the hire.

All booking forms must be accompanied by a current insurance document to be held on file.

Important Notes:

• All personnel hiring the school facilities will be expected to comply with the school’s Terms and Condition of Hire, Appendix C and Safeguarding information detailed in Appendix D
• All personnel from the hirer hiring the school facilities for activities involving children aged 16 or under will be expected to have an up to date Disclosure and Barring Service Check (“DBS”) and will be asked to provide the DBS reference number.
• The hirer must report any safeguarding concerns immediately to the school’s Headteacher.
• All hirers must have their own Public Liability Insurance. Copies to be provided with the initial application form and annually thereafter.
• Damage to school property will be charged to the hirer.
• For ongoing weekly hires, invoices will be issued monthly, at the end of each month.
• All debts must be cleared before the hirer is allowed to rehire the facilities.
• Any invoices that are not paid within the 30 days will be pursued via the school’s debt recovery process.
• Byrchall High School must be notified of any cancellations at least 48 hours in advance.  If notice is not given full charges will be incurred.
• Byrchall High School will give at least 48 hours’ notice if the school are to cancel any Lettings.  In extreme circumstances where 48 hours’ notice is not given, in addition to not charging for the cancelled session the school will also allow once session free of charge.

The school has the right to refuse an application and no Letting should be regarded as ‘booked’ until approval has been given in writing. No public announcement of any function taking place should be made by the hirer concerned until the booking has been formally confirmed.